Who is working now
- Paper, spreadsheets, WhatsApp
- Call everyone
- Plain clock-in system
- A list of punches
- fluo
- Live view with a map
Everything fluo does for you
The full feature list of the coordinator panel and the worker app. No modules to buy halfway through the year.
Time tracking and attendance
The bedrock the rest of the system rests on.
Start and stop shifts
One button on the phone, full timestamp and location stamp.
Flexible shift scheduling
Shifts with flexible completion windows billed on actual time, without false tardiness alerts.
On-site presence intervals
Recording physical presence duration within site boundaries via geofencing.
Breaks
Counted separately and visible on the day axis, not blended into work.
Multiple sessions a day
Several sites in one day form one shift made of multiple sessions.
Hours cannot be doctored
Event times come from the worker's phone. Nobody, including the business owner, can edit them later.
Absences
Requests from the phone, decisions from the dashboard, cover in the rota.
Punctuality
The panel flags a late start ten minutes after the planned time, and the report totals late minutes for the period.
Location
As much as proof requires, and not a minute more.
Live map
Every active worker on one map.
Native geofencing
The phone detects site arrivals and departures in the background, prompting shift start and completion.
Shift route
The full trail, replayable when something needs explaining.
Site detection
The app works out which site the worker is on by itself.
Background tracking
Collection continues with the screen locked.
Shift-only
Once “Stop” is pressed, location collection ends.
Work and documentation
What turns finished work into proof.
Tasks
Assigned to a site and a person, with a deadline and a priority.
Site base checklist
Standing work scopes and checklists permanently pinned to the property.
Recurring tasks
Repeating work generates itself in the schedule.
Approve or return
The coordinator signs off or sends it back with a comment.
Photos
Pinned to task, site and time, ready for the report.
Issue reports
Faults, shortages and hazards reported from the phone, with a photo.
Site checklists
The scope of work appears on the phone on arrival.
Organisation
Rota, people and places in one place.
Schedule
Week and month views by people or sites, with week copying.
Site duplication
Clone any site along with teams, workers, contacts, and stock in one click.
Site assignments
Strict visibility and scheduling restricted only to assigned workers.
Sites
Address, entry codes, contact, scope of work and stock levels.
Client groups
Sites grouped by client or by team.
Workers
Accounts, rates, status, last login, work history.
Coordinators
The owner creates coordinators and can narrow each one's view to selected sites, crews and people — 30 sites, 30 coordinators, each seeing only their own.
Supply stock
Cleaning supply levels per site with a low-stock threshold.
Communication
Conversations that stay with the company.
One-to-one chat
Direct conversation with a worker, with message replies.
Group chat
Channels for teams and client groups.
Push notifications
To everyone, to a group or to one person.
Encryption
Message content encrypted in the database.
Billing and reports
Eight ready documents in three formats.
Payroll export
Hours and rates ready for accounting.
Work summary
A document for the client with photos of completed work.
Profitability
Labour cost per site against contract value.
Punctuality and performance
Who starts on time and who closes tasks on time.
Client portal
A link for the property manager showing completed work.
Export
PDF to send, XLSX to analyse, CSV to import.
Security and safety
Enterprise protection for your people and your company data.
Lone-worker safety
Dedicated safety protection for staff working in isolation or on night shifts.
SOS slider with GPS location
Instant emergency callout from the phone triggering sirens and map focus in the dashboard.
Periodic check-in (dead-man)
Routine safety confirmations with automatic escalation if a worker misses contact.
QR code or emailed link
No passwords. The coordinator shows a code on site or emails a link. Revoking it cuts access.
Roles and permissions
Owner, coordinator, worker, client — each sees their own.
Audit log
Who changed what and when.
Company isolation
Your data is separated at the database level.
Backups
Daily database backup with retention.
EU servers
Processing compliant with GDPR.
Sound familiar?
The day that goes into chasing people
The more sites you take on, the more of your day goes into chasing information. Not because people work badly. Because nothing records itself.
“Where are you?”
Ten calls a day to establish something the worker's phone already knows. Each one pulls you out of whatever you were doing.
“I was there, I just didn't log it”
One word against another on payday. You can't prove either version, so you pay.
The client calls to say nobody showed up
You pick up and you genuinely don't know whether anyone did. By the time you find out, the client is angry and you've lost half an hour.
A spreadsheet that never adds up
Hours copied from notes, from texts, from memory. Closing the month costs you two evenings with a calculator and a phone.
Photos lost in a chat thread
Your only proof of work is somewhere in a group chat from three weeks ago. Good luck finding it when a complaint lands.
Driving out just to check
Forty minutes in the car to see something you should be able to see from the office. Fuel, time, and no more certainty than before.
All of it has a price. Let's put a number on it.
Reports
A month closed in a minute, not over two evenings
Pick a date range and a report type. Everything is calculated from data that recorded itself while the work was happening.
PDFXLSXCSV
Payroll export
Hours and rates per worker, ready for the accountant.
Daily report
What happened on a given day across every site.
Work summary
A document for the property manager: completed work with photos.
Punctuality
Who starts on time and who is consistently late.
Performance
Tasks closed on time, broken down by person and site.
Profitability
Labour cost per site against contract value.
Group report
One file covering a client or a team.
Photo documentation
Every photo from the period, captioned and timestamped.
panel-dev.fluoapp.pl/reports
Email a report to several recipients at once or share it with the client by link, with no account for them to create. You pick the document language at export — Polish, English, Ukrainian, German, Czech or Slovak.
Your edge
Your client stops calling, because they can see it's done
This isn't a feature for you. It's the argument that wins tenders with property managers.
- The manager gets a secure link and sees completed work with photos, whenever they want
- A complaint turns into a conversation about facts instead of impressions
- When they push back on your rate, you show how many hours actually go in
- They never see your costs, your rates or any other client
panel-dev.fluoapp.pl/client
portal klienta
Comparison
A clock-in system says somebody badged in. fluo says where they were and what they did.
Three ways of running the same company. The difference is what is left once the shift ends.
Where that person is
- Paper, spreadsheets, WhatsApp
- No idea
- Plain clock-in system
- No idea
- fluo
- Position and full shift route
What got done
- Paper, spreadsheets, WhatsApp
- Whatever someone says
- Plain clock-in system
- Out of scope
- fluo
- Tasks closed with a photo
Proof for the client
- Paper, spreadsheets, WhatsApp
- Searching a chat
- Plain clock-in system
- None
- fluo
- PDF report and a client link
Closing the month
- Paper, spreadsheets, WhatsApp
- By hand, two evenings
- Plain clock-in system
- Hours export only
- fluo
- Eight reports, one click
No signal on site
- Paper, spreadsheets, WhatsApp
- A note in a pocket
- Plain clock-in system
- The event is lost
- fluo
- Offline queue, sends itself
Reporting a fault
- Paper, spreadsheets, WhatsApp
- A text that gets lost
- Plain clock-in system
- Out of scope
- fluo
- Case inbox with a photo
When someone leaves
- Paper, spreadsheets, WhatsApp
- History leaves with them
- Plain clock-in system
- Disable the badge
- fluo
- Access cut, data stays
Fifteen minutes and you'll see it on your own sites
No sales deck. We show you the panel on data like yours and tell you straight whether it adds up for you.
- GDPR compliant
- Data hosted in the EU
- No lock-in — cancel any time